The Importance of Organized Work Spaces
The biggest impediment to staying organized in the office is distraction. It used to come primarily from paper and phone calls, but today, hands down the number one distraction at the office is email.
Organize your Virtual Workspace: The volume of emails can be overwhelming. Even documents that ultimately need to be converted to paper arrive via email first. It is so easy to be distracted by the never ending stream of items making their way into your inbox. Here’s how to prevent it from becoming a terrible distraction and preventing you from staying on point and focused. First, turn off the alert that appears at the bottom of your screen. Most people find that thing very hard to ignore. Instead, set aside two or three times a day to review email and prioritize your responses. What needs more immediate attention, and what can wait, and if so, how long can it wait? Set up the same kind of email files as you would for paper (see next section). If you have a hard time staying on top of things, consider using a service like Followupthen. It’s a very simple to implement system that helps you and any email recipients receive reminders and meet deadlines. It’s also free!
Go for Paperless, but if all else fails, file it away. Make sure that every project or client has a file that is clearly labeled. Each time paper appears for that project/client, decide whether to treasure or trash it. If it’s needed, immediately put it in the file. At the end of the project, review the file. Discard papers you no longer need, and scan the others so that they’re stored out of the way on your computer. Every Friday, take the opportunity to review the files on your desk and make sure to file away any spare papers you’ve allowed to slip through your system.
Essentials: Make a list of everything you use regularly (daily) to accomplish tasks in the office. Keeping these things close at hand will increase productivity so they belong on your desk. Some people think the same thing applies to the digital desk top. I’m not so sure, as I’ve seen some pretty scary desktops in my time. But, if you think you can keep it to around five, then it’s manageable. Just remember to file those things way once you no longer use them daily. The same thing goes for digital files. Keeping these items on your desk or on your desktop will maximize productivity and make organization easier.
Non-Essentials: Find a drawer, cabinet or shelf for everything else. Clutter distracts the eye, and reduces productivity. Removing non-essentials out of site makes a workspace more functional and productive.
Organized workspaces and desk tops send a message to you and to everybody who visits you either in person or virtually. You have it together!
Make a great first impression by creating an organized, attractive entryway!
You never get a second chance to make a good first impression as the old adage says. Whether you live in a one room studio or a grander home, having an organized, attractive entryway welcomes everyone into your home – including you! Here are some simple suggestions from SpitSpot to consider:
A narrow console table, preferably with a shelf underneath, will allow movement and provide a space for a table lamp, a bowl for keys and if you are still a proud supporter of the postal service, a tray for outgoing mail
If space is really tight, hang hooks behind the door to keep coats and bags off the floor.
If you or your family likes to use the hallway to store rain boots or snowshoes, consider using rattan or fabric covered baskets. Placing a metal tray close by to hold wet shoes while they dry off will protect your floors,
If your hallway can accommodate a console table with drawers, then establish a draw for each member of the family, and use others to charge your devices, mail, the dog’s leash and reusable shopping bags. Kitchen draw dividers will help things stay organized inside the drawers and prevent clutter on the tabletop.
Entryways are often small but as they set the tone for the rest of your home they shouldn’t be undervalu
At SpitSpot Organizing, we make sure to dispose of your treasures in the most environmentally and sustainable way. We will sort through it, introduce you to highly reputable, experienced appraisers, and arrange for your items to go to auction or consignment. Alternatively, SpitSpot supports many local charities, and can arrange to transport for your remaining clothing or furniture to those who really need it. If you would like assistance organizing and appraising your possessions for sale or donation, please contact SpitSpot.
Many Westchester residents wonder what happens to the stuff they put out for recycling. Here’s some very interesting information. Recently, The Atlantic published an article, Is This the End of Recycling?, saying that many municipalities throughout the nation have chosen to end or suspend their recycling programs in response to the recent recession in the recyclables market.
The good news is that your efforts to recycle in Westchester County are safe! The following is extracted from a letter from Westchester Deputy Commissioner, Louis Vetrone to Paul Feiner, Town Supervisor, Greenberg:
… Fortunately, Westchester County's Refuse Disposal District (RDD) incorporates a dual-stream recycling program and operates a Material Recovery Facility (MRF) equipped with state-of¬ the-art sorting equipment that combine to produce a product that is very desirable on the recyclables market. As a result, the County continues to market all of its curbside recyclables (emphasis added).
For many years, China was the largest importer of recyclables. In late 2017, China enacted provisions of its National Sword Policy, which banned the import of certain recyclables and set contamination limits on other imported recyclables that are very difficult to meet. China's goal is to develop a system that takes advantage of recyclables generated from within its own borders. Other importers, such as Vietnam, have attempted to fill the void left by China's departure from the market. However, these countries have been overwhelmed by the influx of recyclables and have now begun setting their own strict contamination limits. The result has been a significant recession in the recyclables market.
The RDD is a dual-stream recycling jurisdiction, requiring residents to separate pulp recyclables (paper and cardboard) and commingled recyclables (glass, plastics and metals). Many municipalities outside of Westchester and across the country utilize single-stream recycling, which allows residents to combine all of their curbside recycling (pulp and commingled) in one container. Generally, single-stream recyclables have a higher level of contamination than dual-stream recyclables. Glass containers break and get embedded in the paper and cardboard, while residual liquid in beverage containers also contaminates and lowers the values of pulp recyclables. Since the onset of the recycling recession, many single-stream municipalities have experienced difficulty marketing their recyclables. Some of these jurisdictions located outside of New York State, several of which are cited in The Atlantic article have ended or suspended their recycling programs altogether.
Westchester County combines dual-stream recycling with a MRF that was recently retrofitted with optical sorters and automated paper screeners. As a result, the County processes clean, high-grade recyclables. Throughout the chaos in the recycling market, Westchester has continued to market and recycle all of the materials left at the curb by our residents. …
Here's a terrific article on different methodologies for organizing homes and offices. At SpitSpot, we match you and your needs to the method that works best for your lifestyle not ours . Click on photo to read the article. It's a great way to read about your choices.
Do you have a clutter problem?
If you have to move things around in order to accomplish a task in your home or at your office or you feel overwhelmed by all your “things,” it’s a strong signal that clutter has prevailed. And it might be stressing you out more than you realize.
“Clutter is an overabundance of possessions that collectively create chaotic and disorderly living spaces,” said Joseph Ferrari, a professor of psychology at DePaul University in Chicago who studies the causes of clutter and its impact on emotional well-being. And a cluttered home, researchers are learning, can be a stressful home.
Dr. Ferrari was part of a research team that questioned three groups of adults about clutter and life satisfaction: college students; young adults in their 20s and 30s; and older adults, most in their 50s Click on photo to read the rest of this article.
For a variety of reasons, many seniors choose to age in place. If you choose to go this route, then the number one thing is to ensure that your home is safe. That means decluttering and removing every possible trip hazard, as well as installing grab bars in bathrooms, personal alarms and monitors and a host of other things. I think Jane Brody’s column titled Falls Can Kill You. Here’s How to Minimize the Risk in The NY Times on Tuesday 2/26, is an excellent resource for even the most experienced caregivers. Here's the link: https://www.nytimes.com/2019/02/25/well/live/falls-can-kill-you-heres-how-to-minimize-the-risk.html
It's finally spring. If you're having trouble deciding what to keep and what to pass on to others, recycle or donate, inertia is not an option. If you're a person who likes to hold onto things ... and yes if you have too much stuff you do qualify ... you've probably already asked yourself, Do I really need this? I can almost guarantee that your answer to that question was either a definite yes, or alternatively, well maybe not right this minute, but I can imagine a time when I, or somebody I love, or the total stranger who just happens to be walking by my home will so I'd better hold onto it just in case. Instead, I suggest asking yourself the question, How does this "thing" tell my story? If you'd like to learn more about this technique, IM me!